Spring Performance in San Mateo at Bayside Performing Arts Center
SPRING PERFORMANCE HANDBOOK 2016-2017
Save the Date: June 10-11, 2017
Costume Fee – Due January 13, 2017
The “Costume Fee” includes the costume and a pair of tights. We spend many hours determining the correct costumes for each class. Costumes are always age-appropriate and of the highest quality possible, while keeping costs affordable. Please be aware that costumes are ordered from catalogues and are not custom-made. We do our best to insure that students receive the best available fit for their measurements. All Combination classes will need only one costume; all other students will need one costume (i.e. “costume fee”) for each class they train in. Please remember to put the student’s name in all costumes, shoes, accessories and tights. No eating or drinking in costumes.
Performance Fee – February 1, 2017
The Performance Fee is used to produce the Spring Performance in June. The Performance Fee is used to pay for the venue, the production company, music, special effects, lighting, programs, insurance and staff.
Costumes will not be ordered until all pertinent forms and fees have been received by the office.
Performance R.S.V.P. Form (Return even if not participating. Participation is strongly encouraged but not mandatory.)
Costume Fee: $75 per class
Performance Fee: $35 per student
Parents or guardians accept full responsibility for all expenses, including surcharges and postage for costumes that are ordered late. Studios are not responsible for costumes that are not received in time for the performance due to late payments. Costume manufacturers do not accept cancellations or offer refunds; therefore the studio does not refund any performance or costume fees.
Withdrawal From West Coast Dance Conservatory
There are no refunds of performance or costume fees. Withdrawal of a student must be done in writing. Parents or guardians of withdrawn students may pick up purchased costumes at the studio at the time of general distribution and up to 15 days afterwards. After 15 days, the costumes will be donated to charity.
The success of the performance depends on how smoothly the backstage runs. “Backstage Angels” (class mothers) are needed for each class to make sure that the children are safe, dressed properly for their performance and entertained while waiting to go onstage. They are responsible for escorting students to and from the stage and seeing that all children return to their appointed dressing room after the performance. The number of volunteers needed for each class is determined by the number of students. If there are too many volunteers for one class, some may be asked to work with children from another class.
Being a “Backstage Angel” is a special and magical experience for both the children and the parents. This is a privilege reserved only for those that volunteer to be “Backstage Angels”. After the performances, “Backstage Angels” must remain in the dressing rooms with the dancers until every student has been picked up by his/her parent. Do not take the students into the lobby.
“Backstage Angels” will be able to order recital tickets for their friends and families before they go on sale to the public.
The “Backstage Angels” meeting will be on Saturday, May 13, 2017 at 4:30 pm
Please respond by checking the box on the Performance R.S.V.P Form.
As the season progresses, additional performance information or updates will be posted on the studio website, www.millbraedance.com, and also in emails and notices sent home with your dancer. Make it your responsibility to keep yourself up to date with important information. It is our goal to make the performance experience organized and exciting for all involved. It is a team effort; students, parents, teachers, and the director are key players in the success of the show.
To insure the students feel confident about their performance, we ask parents and guardians to encourage them to rehearse their recital choreography on a regular basis. A copy of your child’s music will be available by request in February. A charge of $3.00 per CD is required to cover expenses. You may order your CD by sending us an email and we will add the charge to your online account.
COSTUMES, MAKE-UP AND HAIR
Costume measuring has already begun during scheduled class time. Each child will be measured in order to determine his or her costume size(s). We take extra precautions when measuring each child to determine the correct size and to add space for “growing room” when appropriate. Although rare, if alterations are needed after the costumes have been distributed, they will be the sole responsibility of the student’s parent or guardian.
Costumes will be distributed the week of May 1, 2017.
All outstanding balances for the season, including tuition, must be paid in full to receive costumes. Costumes not in at this time will be handed out on arrival. Label every item with child’s name.
Parents & Dancers are responsible for the appropriate footwear:
Creative Movement: Pink Ballet Shoes
3 to 4 Year Old Combo Classes: Pink Ballet Shoes
5 to 7 Year Old Combo Classes: Black Tap Shoes (Buckle Strap)
Tap & Jazz Combo Class: Tan Jazz Shoes
Ballet: Pink Ballet Shoes
Jazz: Tan Jazz Shoes
Lyrical/Contemporary/Teen Lyrical: Dance Paws
Teen Contemporary/Contemporary IV/V: Pirouettes Shoes
Hip Hop: Hip Hop Shoes
Tap ll, lll/lV: Black Tap Shoes (Oxford Style)
Hair and Makeup/ Pre-Planning
All female students are required to wear makeup: red lipstick, blush, mascara and eye shadow (not blue). Boys are not required to wear makeup. Uniform hairstyles are required in a ballet bun to create a clean line for the dancer. All female ballet students must wear their hair in a bun. No bangs are allowed. No personal hair decorations are allowed. Dancers with short hair must pull their hair away from the face and slick it down. Gather all costumes, accessories, shoes and makeup several days in advance so you’ll know if something is missing or is not right. We recommend an extra pair of tights. Place small items in a ziploc with your child’s name on the outside.
In some cases, individual students and possibly entire “classes” may be asked to temporarily attend a class time other than their own to rehearse a specific part. Notices and emails will be sent out well in advance.
Studio Run-Through – Saturday, May 13, 2017 – Times TBA
No costumes are required for this rehearsal. The Studio Run-Through will be held at the studio. Please check the website or bulletin board in March for specific times. A note will also be sent home with each child’s specific rehearsal times. Dancers should be in class attire with proper hair and shoes pertinent to their class dance. Although parents are welcome to come and watch our “studio-run-through”, space is limited and therefore only one parent/guardian will be allowed upstairs during rehearsal.
Dress Rehearsal – Saturday, June 10, 2017 – Times TBA
Dress rehearsal participation is mandatory and will be held at Bayside Performing Arts Center, 22025 Kehoe Ave, San Mateo. Dress rehearsal allows the student to become familiar with the theatre surroundings and feel comfortable with their performance, costume(s), and being onstage. Lighting, music cues, set changes, and all other logistics for an organized and professional performance are rehearsed so that the students will feel confident when they go on stage. We run an organized and timely dress rehearsal. Your help with the process will guarantee a professional production. Please arrive on time, locate the assigned areas for your class, and be seated in the theatre. All dancers should be accompanied by an adult.
If possible, please arrive with dancer already in costume. Dates and times for each class will be updated on the website and also through email and notes sent home. Dancers in multiple routines will have access to a changing area in between. Dancers will be called to the stage by the studio staff, practice onstage, and then wait to be dismissed after returning to their seats.
Siblings: We discourage bringing siblings to the theatre during the rehearsal process as it creates noise and distraction that slows down the rehearsal process and delays our schedule.
Video and photography are only allowed during dress rehearsal not during the performance. This includes cell phone recordings. Flash photography and unexpected lights are dangerous to the performers and distracting to the audience. We ask that all parents respect proper theatre etiquette and set a good example for your children.
Sunday, June 11, 2017 – Times TBA
You must arrive at the theatre 30 minutes before curtain at Bayside Performing Arts Center, 22025 Kehoe Ave, San Mateo. Creative Movement, Combination Classes and Pre-Ballet need to be completely ready for stage when they arrive at the theatre. One female parent or guardian may accompany each student to the dressing room where they will be checked in and placed under the supervision of their “Backstage Angels”. One female parent or guardian is to come to the dressing room to pick up their child. Further instruction about designated drop off and pick up will be given out at a later date. NO MEN ALLOWED IN THE DRESSING ROOMS.
Tickets will go on sale in April. Details will be emailed to you.
Students must respect other students’ space and property in the dressing rooms. The dancers will spend more time in the dressing rooms than onstage or in the theatre, so please do your best to keep them organized and clean. No eating or drinking is allowed in the theatre. Dancers will remain with “Backstage Angels” when they are not onstage. “Backstage Angels” must remain in the dressing rooms with the dancers until each student has been picked up by his/her parent.
Family members and friends will not be allowed backstage or in the dressing rooms during rehearsals or the performance. There is a lot of backstage activity in a limited space, and dressing rooms are a private area. Please remind family and guests to be respectful of those areas. Those who wish to greet a performer or give flowers should do so after the show in the lobby.
Video and photography are NOT allowed during the performance. This includes cell phone recordings. Flash photography and unexpected lights are dangerous to the performers and distracting to the audience. We ask that all parents respect proper theatre etiquette and set a good example for your children.
“Backstage Angels” must remain in the dressing rooms with the dancers until each student has been picked up by his/her parent.